Program Manager - Management Conference


Reports To: Director

Who We Are

Mobile Bay National Estuary Program (MBNEP) is a non-regulatory program of the U.S. EPA and a division of the Dauphin Island Sea Lab. It is one of 28 programs around the country working to safeguard and improve the health of some of the nation’s most important coastal waters.

For more than a quarter century, the MBNEP has worked promote the wise stewardship of Alabama’s estuaries and coast. To achieve this, MBNEP brings together community members, government agencies, businesses, nonprofits, academics, and other key partners to develop and implement a management plan--a scientific blueprint or long-term plan (the CCMP) prescribing specific actions to address water quality, living resource, and community resilience challenges of Coastal Alabama. MBNEP is guided by a Management Conference of more than 300 local leaders and stakeholders.

From large-scale watershed restorations to scientific monitoring, citizen input, local capacity building, invasive species eradication, scientific monitoring, pollution prevention and reduction, and citizen education—MBNEP focuses on protecting what people value about living on the Alabama coast: Access; shorelines; fish and wildlife; heritage and culture; ecosystem resilience, and water quality.

Job Description
The Program Manager has two key areas of responsibility:

1. Champion all aspects of Management Conference initiatives to better integrate the work of the different Committees, with a focus on enhancing implementation of the CCMP and building greater community capacity to protect coastal resources
2. Lead continuous improvement of MBNEP’s internal processes, to ensure efficiencies in standard operating procedures, planning, program delivery, resource coordination, reporting, activity documentation and information dissemination of Management Conference activities to the State of Alabama, DISL and other partners

Essential Functions

Champion Management Conference Initiatives

● Lead, with guidance from Director, the evaluation, development, and implementation of the CCMP, workplans, and other strategic plans
● Work with staff to expand coordination and connection between Management Conference Committees to ensure effective development and implementation of CCMP strategies
● Support program leads in the investigation and development of projects and initiatives to address issues including but not limited to stormwater, habitat restoration and protection, toxic pollution, water quality monitoring, sustainable fisheries management, invasive species, local capacity building, and environmental education and stewardship
● Support Director in development of a long-term finance strategy for the MBNEP including how to solidify investments among local and State government
● Support Director in development of Finance and Executive Committee presentations, communications, and meeting documentation
● Cultivate relationships with management conference members and maintain up-to-date contact lists of all members
● Lead, with guidance from Director, mechanisms for evaluating effectiveness of program

Internal Operations

● Guide the maintenance, enhancement, evolution, and communication/reporting of the MBNEP database, which includes all information related to funding, CCMP implementation, project and activity status, contacts, and other data necessary to track all aspects of MBNEP work
● Identify best practices and standard operating procedures to improve internal systems (including photo cataloging, filing procedures, etc.) with an eye toward streamlining practices and future needs and budget realities
● Provide day-to-day leadership for planning, coordinating, administering, and evaluating programs, projects, processes, systems, standards, and services of the MBNEP
● Support program leads in their service delivery including but not limited to execution of administrative elements, management of contact lists, coordination of community meetings and other needs as requested.
● Support the development of administrative documents including but not limited to planning, budgets, grant applications and reporting, annual workplans, requests for proposals, and contracts
● Develop and participate in management conference committee functions, community relations and public participation and education activities as needed
● In the absence of the Director, represent MBNEP externally to partner organizations, the media, political and community leaders, and the public as well as internally within the administrative host (Dauphin Island Sea Lab)
● Assist with maintenance of relationships with other NEPs and the Association of National Estuary Programs
● Assist with all other activities as requested

Qualifications (experience and skills)

● Minimum of 7-10 years of related experience including a minimum of 3 years of supervisory experience
● Direct experience preparing grant applications, managing grants or contracts, developing programs, and leading organizations, committees and public outreach programs is preferred
● Ability to work and develop initiatives independently is necessary
● Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents
● Ability to respond effectively to common inquiries or complaints from citizens, government agencies, or other members of the management conference
● Excellent oral and written communication skills including the ability to prepare grant applications and persuasively seek project and program funding from other sources
● Ability to effectively present information to executive committee, government and industry officials, academic community, and public
● Ability to conduct financial analyses, develop strategic plans and communicate with diverse populations
● Proficient in the use of the Microsoft Office Suite, including Word, Excel, and PowerPoint and be familiar with database management software (GIS experience is preferred)

Qualifications (education)

● Master’s degree in finance, business administration, project management, environmental science or engineering, urban and regional planning, public administration, or a related field or equivalent combination of education and work experience.

Additional Information

● MBNEP is a small office, and as such, all staff are expected to participate in various aspects of office management, including but not limited, answering of telephones, preparing purchase orders or requisitions, greeting visitors, organizing inventory, etc.

Closing Date: Position will be open until filled. If interested, please send a cover letter and resume to the attention of: Ms. Roberta Arena Swann, Director, and email to Tiffany England at

The Mobile Bay National Estuary Program/Dauphin Island Sea Lab is an equal opportunity/affirmative action employer. DISL does not discriminate based on race, religion, color, sex, age, national origin, or disability.